Terms & Conditions

All prospective students should wish to be shown around the School with their parents. There is no substitute for visiting the School in order to appreciate the quality of the environment and facilities. A visit also provides the opportunity to ask individual questions which no prospectus can answer. Appointments can be made throughout the year.

  • The School
  • Care and Good Discipline
  • Admission and Entry to the School
  • Fees and Extras
  • Events Requiring Notice in Writing
  • Removal and Expulsion of a Pupil
  • General Conditions

1.   The School

  • The Parent/s are those who have parental responsibility and those referred to at clause) of these terms and conditions individually and jointly. Parents are expected to give their support and encouragement to the aims of the School and to uphold and promote its good name; to continue the pupil’s education at home and to ensure that the students maintains appropriate standards of punctuality, behavior, diligence, language, discipline and dress.
  • Our Aims: The aims of the School are described in the Prospectus. In addition, the School aims to strike the balance between academic and practical work, physical education, moral and spiritual development and the pursuit of leisure activities. We are committed to high standards of teaching and care and we welcome parental contact. The School is an environment in which students are encouraged to participate in work and leisure activities with enthusiasm and commitment and to behave with tolerance and understanding, respecting the needs of others.
  • Changes at the School: A successful school must initiate and respond to change. The offer of a place and its acceptance are given on the basis that, in the interests of the School as a whole, reasonable changes may be made from time to time to these standard terms and conditions, to the size and location of the School, to its premises and facilities, to the academic and games curriculum and the structure and composition of classes and the way the School is run, to the rules and disciplinary framework, to the length of the School terms and the School day and to any other aspect of the School. Fee levels will be reviewed each year and there will be reasonable increases from time to time. Changes may be notified by means of the Fees List and any other written information which the School sends out to parents from time to time and which will form part of these terms and conditions.  Parents would be consulted and/or given adequate notice of any significant proposals or change of policy likely to affect the School community as a whole.

We believe that these standard terms and conditions reflect the customs and practice of independent schools for many generations. The rules about change and about notice and fees in lieu of notice and the other rules set out below are provided in good faith. They promote stability, forward-planning and the proper resource and development of the School. They help also to protect parents from increases in fees and liabilities caused by the defaults of others. Any waiver is effective only if given in writing by the principal personally. The Fees List and the School Rules, as varied from time to time, are part of these Terms and Conditions. Nothing in these Terms and Conditions affects the statutory rights of parents.

2.   Care and Good Discipline

    • Parents’ Authority: The parents authorize the principal while in loco parents or acting on behalf of a student who has reached the age of 16, to take and/or authorize in good faith all decisions that safeguard and promote the student’s welfare. Parents consent to such physical contact as may be lawful, appropriate and proper for teaching and to provide comfort to a student in distress or to maintain safety and good order or in connection with the student’s health. (Corporal punishment is not used.)
  • b. Conduct and Attendance: We attach importance to courtesy, integrity, manners and good discipline. The students is expected to take a full part in the activities of the School, to attend punctually on each school day, to work hard, to be well behaved and to comply with the School Rules about the wearing of uniform. All students will receive health education appropriate to age in accordance with the curriculum from time to time.
  • c. The student’s Health: The school may at any time require a medical opinion or certificate as to the student’s general health.  Parents must inform the school in writing if the students has any known medical condition, health problem or allergy or will be unable to take part in games or sporting activities or has been in contact with infectious diseases.
  • d. Conduct of the School: The board is responsible for the care and good discipline of students while they are in the charge of the School or its staff and for the day to day running of the School and the curriculum. The principal responsible also for the imposition of any sanction including exclusion for non-payment of fees, suspension during investigation or following a breach of school discipline, and removal or expulsion as it is recorded in the school’s guidelines.  The School maintains an anti-bullying policy which would be enforced by suspension and expulsion if necessary. The principal is not responsible, unless negligent, for a student who is absent from the School in breach of school discipline. It is a condition of remaining at the School that parents and the students (including a students aged 16+ and 18+) accept the School regime and the Rules (in so far as they are lawful and reasonable) as to appearance and dress and the rules of school discipline that apply from time to time.
  • e. The School Rules: Each student is supplied with a copy of the School Rules giving information about the ethos and rules at the School. The purpose of the School Rules is to help every student to know what is expected and to encourage courtesy and consideration for others. Each student and parent should read the School Rules.
  • a. Registration: students will be considered as candidates for admission and entry to the School when the Registration Form has been completed and returned to us and the non-returnable registration fee paid. Admission and entry will be subject to the availability of a place and the student satisfying the admission requirements at the time. The School operates an equal opportunities policy.
  • b. Offer of a Place and Deposits: If, in due course, a place is offered, the Acceptance Deposit will be payable when parents accept the offer and the Caution Deposit will be added to the first term’s account. Details of deposits are set out in the Fees List. The Acceptance Deposit will be credited against the first term’s fees. The Caution Deposit will be repaid without interest after the final payment of fees or other sums due to the School on leaving. Parents must not deduct the Caution Deposit from the final account. Until credited/repaid the deposits will form part of the general funds of the School.
  • c. Regards to promotions: A pupil who is being promoted to another grade will be required to show an ability to do so by passing with a 2.0 average and made a C in both English and Maths.  A student who is being transferred to Gateway Christian Academy from  another school is required to show ability to do so by take a placement exam,
  • .
  • a. Items Covered: Fees cover the normal curriculum separately from books and stationery. Other items incurred by the School or the student may be charged as Extras. The student is for these purposes agent of the parents. Damage of school property done by a student, other than fair wear and tear, may be separately invoiced and must be paid as an extra.
·         3.   Admission and Entry to the School
·         4.   Fees and Extras

b. Payment of fees and extras: Tuition must be paid before the first day of term. Students on the payment plan are required to pay full the first term and thereafter the agreed amount. A student may be excluded from the School at any time when fees are unpaid and will be deemed withdrawn without notice 28 days after exclusion. The School is agent only in respect of any goods, and services which are supplied by a third party via the School to pupils or their parents. Fees will not be refunded or waived for absence through sickness; or if a term is shortened or a vacation extended; or if a pupil is released home after public examinations or otherwise before the normal end of term; or for any other cause except in the sole discretion of the principal.

c. Responsibility for payment: Fees are the joint and several responsibility of each person who has signed the Acceptance Form or who has parental responsibility for the student or has paid any fees or has returned the student to the School or given instructions in relation to the student. The School may withhold any information or property while fees are unpaid.

d. Payment of fees by a third party: An with a third party to pay the fees or any other sum due to the School does not release parents from any liability under these terms and conditions .It is not the school’s policy to contact the third party regarding student fees.

e. Outstanding Fees: The right is reserved to make late payment charges composed of simple interest calculated on a daily basis at 2% per month, from the first day of each term, and all administration and legal costs in relation to any sums that are unpaid by the due date. Cheques delivered at any time after the first day of term will be presented immediately and will not be considered as payment until cleared. Any sum tendered that is less than the sum due and owing may in any event be accepted by the School on account only. These terms and conditions are intended to protect those parents who pay fees on time and to safeguard the School against consequences of the defaults of others.

f. Scholarships: Every scholarship is subject to high standards of behavior, attendance and work. The terms of a scholarship and in particular the terms upon which benefits may become repayable are set out in the offer letter (where applicable) to parents.

h. Installment arrangements: An agreement by the School to accept payment of fees by standing order or direct debit or any other arrangement for payment of fees by installments is concessionary and will cease automatically in the event of any default for 30 days or more.  All remaining balance  will be asked to be brought current to ensure continuality at the academy

5.   Events Requiring Notice in Writing

a. Definitions

  1. Notice to be given by parents means (unless the contrary is stated in these terms and conditions) a term’s written notice addressed to and actually received by the principal. No other notice will suffice. Notices must be hand delivered or e-mail to the School address.
  2. Temporary Notice is valid only for the term in which it is given and only when written and accepted in writing by the principal.
  3. Term means the period between and including the first and last days of each school term.
  4. A Term’s Notice means notice given before the first day of term and expiring at the end of term. Half a Term’s Notice means notice given before the first day of term expiring at half term, or notice given before half term expiring at the end of term.

b. Withdrawal from the School: Student withdrawal from the school before the end of the term is expected to pay in full all remaining balance for that term.

6. Removal at the Request of the School

Parents may be required, during or at the end of a term, to remove the pupil, without refund of fees, temporarily or permanently from the School if, after consultation with a parent, the principal is of the opinion that the conduct or progress of the pupil has been unsatisfactory or if the pupil, in the judgment of the principal is unwilling or unable to profit from the educational opportunities offered (or a parent has treated the School or members of its staff unreasonably) and in any such case removal is considered to be warranted. All outstanding fees will be payable in full.

a. Expulsion: A student may be expelled at any time if the principal is reasonably unsatisfied that the students conduct (whether on or off school premises or in or out of term time) has been prejudicial to good order or school discipline or to the reputation of the School. The principal will act fairly and in accordance with the procedures of natural justice and will not expel a student other than in grave circumstances. There will be no refund of fees following expulsion (and all unpaid fees must be paid).

b. Discretion of Principal: The decision to exclude, suspend or require removal or expel a student and the manner and form of any announcement shall be in the sole discretion of the principal. In no circumstances shall the School or its staff be required to divulge to parent/s or others any confidential information or the identities of students or others who have given information which has led to suspension, the requirement to remove or expulsion or which the principal has acquired during an investigation.

c. Review: In the event of expulsion or of a student’s removal being required, the principal will advise parents of the procedure (of which copies are available on request) under which a written application for a review of the decision may be made.

d. Access: A student who has been withdrawn, excluded, suspended, removed or expelled from the School has no right to enter school premises without the written permission of the principal.

7.   General Conditions

a. Special Precautions: The principal needs to be aware of any matters that are relevant to the student’s security and safety. The principal must therefore be notified in writing immediately of any court orders or situations of risk in relation to a student for whom any special safety precautions may be needed. A parent may be excluded from school premises if the principal acting in a proper manner, considers such exclusion to be in the best interests of the students or of the School.

b. Leaving School Premises: students are not allowed to leave the school premises for no reason.

c. Liability and Insurances: The School does not, unless negligent, accept responsibility for accidental injury or loss of property. The School undertakes to maintain those insurances which are prescribed JS JOHNSON 24 HOURS All other insurances are the responsibility of parents including insurance of the student’s personal property whilst at school or on the way to or from school or on any school sponsored activity away from the School. The School is not the agent of the parents for any purpose related to insurance.

d. Student’s Personal Property: Pupils are responsible for the security and safe use of all personal property and are responsible for ensuring that all such property is clearly marked with the owner’s name. A student may not bring any item of equipment on to school premises which runs off mains electricity without the prior written permission.

e. Concerns/Complaints: Parents, who have cause for serious concern as to a matter of safety, care or quality of education must inform or notify the principal without delay.

f. Progress Reports: The School monitors each student’s progress at least twice a year; parents will receive a report either in writing or at a meeting with the subject teachers.

g. Learning Difficulties: Each pupil will be ‘screened’ for learning difficulties during the first term at the School and at key stages thereafter. Parents will be notified if it appears that formal assessment by an administrator is advisable or the student is falling behind with studies. A formal assessment can be arranged by the School at the parents’ expense, or by the parents. Our staffs are not however qualified to make a medical diagnosis of conditions such as those commonly referred to as dyslexia or other learning difficulties. The student would be able to withdraw if, in the opinion of the School it cannot provide adequately for a student’s special educational needs.

h. Biological Samples: The principal may at any time when grounds for suspicion exist, require the student to give a biological sample under medical supervision to test for the use of illegal drugs or other substances damaging to health. Such sample will not form part of the student’s permanent medical record.

Confidentiality: The School will take care to preserve the confidentiality of information concerning the students and parents, however, consent on behalf of themselves and the student to the School (through the principal, as the person responsible) obtaining, holding, using and communicating, on a need-to-know basis, confidential information which, in the opinion of the school, is

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